http://www.toastmasters.org/Members/News/Announcements/May-11-2011.aspx
Proxies for the Annual Business Meeting
Toastmasters International will send the official proxy notification for the Toastmasters International Annual Business Meeting to all club presidents and club secretaries via email by May 15, 2012.
Using the Toastmasters International website, clubs can determine electronically who will carry their votes:
- The club can send a delegate to the
meeting.
- The club may assign the proxy to the
2012 -2013 district governor.
- They may also assign another active
Toastmaster member.
If a club assigns
the district governor as its delegate, the district governor in office at the time of the International Convention will be able to cast the club’s votes at the Annual Business Meeting.
From the website, district governors will be able to see not only which clubs have assigned their proxies to them, but they can also find out which clubs have or have not assigned their proxies. For those clubs who have not submitted their proxies, district governors will be provided with the club president's name and contact information to allow the district governor to follow up.
For frequently asked questions:
www.toastmasters.org/proxyquestions
