Be sure your contestants can participate.
One eligibility requirement that causes confusion for clubs and districts is whether a contestant and club are in good standing. The following are considered to be in good standing:
A continuing member whose dues for the previous April - September period was received at World Headquarters before the club contest was held.
A new, dual or reinstated member who joined the club since the April - September dues period began and whose membership application and dues were received at World Headquarters before the club contest was held.
A club whose dues for the April - September period were received at World Headquarters before the club contest was held
Payment of October - March dues of the current Toastmasters year is not required for participation in contests held in September, October and November.
Toastmasters International WHQ encourage clubs and members to submit dues on or before October 1, but allow them to pay dues as late as November 30 before they lose their good standing.
Contact email@example.com to confirm that contestants are members in good standing. Your e-mail must include each contestant's full name, the club number and the contest date.
Membership in good standing of a club in good standing is just one eligibility requirement.
Please check Toastmasters International's Speech Contest Rulebook for additional eligibility requirements.